New Folder Creates a folder or sub-folder. This feature is essentially a ‘one click’ move to a folder of your choice. You can find it easily, it’s on the left side of the Home tab. Move files to the archive folder directly. Typically, Outlook provides one of these options for their users to archive data: Manually move old email messages and other items from the existing folder to the archive folder.
#Outlook 2016 archive folder windows#
Archiving makes it harder to find and manage your mail store. Open in New Window This opens another Outlook 2016 window with the selected folder opened. Microsoft has now pushing out to Office 365 subscribers a new feature for Outlook 2016 for Windows One click Archive. Methods to archive emails and other items in Outlook 2016. There’s no need anymore to move older messages to improve Outlook’s performance. However, as we’ve already said, AutoArchive is not necessary or even a good idea with modern Outlook. Right-click on the Inbox folder choose Properties then AutoArchive.Ĭhoose from auto-archiving according to the default settings from AutoArchive or custom settings for that Inbox. To be clear, the old AutoArchive is still in Outlook 365/2019 but it’s hiding away. That makes for an an elegant pair of keyboard shortcuts for managing emails:ĭelete – move to Deleted Items AutoArchive lives!
A message in the reading pane can be moved to the Archive folder by pressing Backspace. It’s no different to using the Move button and choosing Archive from the pull-down list (if you’ve done that before).īecause it’s just a simple Move command, you can add things to the Archive folder using other Outlook features: That’s it! Nothing more or less than that. Selecting message and clicking the Archive button moves the message to the designated Archive folder. Sync – the Archive folder can be synchronized (or not) with other devices and cloud storage. Searchable – it can be searched either separately or as part of an ‘Current Mailbox’ or wider search. The PST file will appear in the list of folders as second or third storage depending on the amount of connected PST files. Then select the PST file to open and confirm opening. In other words, Archive is nothing special. For that one need to run MS Outlook at new PC, then click menu File and choose Open Outlook Data File item. Unlike the old Archive which saved messages separately.
This new style Archive folder is part of your mailbox and saved in the PST/OST file. It’s a default folder (which can’t be changed) for Office 365 hosted,, and Exchange accounts.įor other accounts (POP3, IMAP) you can make an Archive folder (with any name) or use an existing folder instead. The Archive button in Outlook 2016/2019 and Outlook 365 is a very different thing than previous versions.Īrchive is just another folder among many in the same Outlook mailbox and data store.
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